A Former Employee built a birthday cake reimbursement workflow

“It's not shadow IT if the manager knows about it.”— Sofia, A Former Employee

Reason:

Officially because someone said "just add AI". Forked from a tutorial at 11:07 and never cleaned up.

Built by:

Sofia, a controller

Build time:

one weekend

Built with:

a Notion database with automations

Database:

Git commits, technically append-only

Authentication:

the guest Wi-Fi password is also the admin password

Deployment:

running in Kubernetes with one pod and no reason

Responsible:

a vendor whose support contract expired 15 months ago

Documentation:

a file called how-it-works-v2-final-final.docx

Security situation:

the penetration test account had global admin

Future disaster:

It will discover there are no backups.

Age: 2.2 years · originally expected to last 14 days · 5 owners so far · last meaningful change 3 days ago

Rated rare mostly because: 297 users, 62% chance of becoming business critical, €194k per year.