Accounting built a vendor contract tracker

🧟 Builder has left💀 Direct production access🏛️ Older than the department🕸️ Load bearing

Users1

Departments1

Criticality12%

Money involved€22/yr

“It's just a cron job.”— HR Generalist

Reason:: Mainly because the automation sends an email asking someone to do it manually. With 2 users, one of whom is the CEO.
Built by:: Nadia, a key account manager
Build time:: an afternoon, mostly
Built with:: Make.com being used as infrastructure
Database:: a production table with no primary key
Authentication:: an API key in the frontend bundle
Deployment:: running from an image tagged latest
Responsible:: Marketing Manager, who delegated it to somebody who left
Documentation:: a 104 minute screen recording
Security situation:: the API key is called PUBLIC_API_KEY
Future disaster:: It will cause Security to ask "what application?".

Accidentally connected to (5)

→ calls the production API with an admin token
→ scrapes another internal app
→ parses PDFs using regex
→ depends on a file somebody overwrites every morning
→ depends on a shared mailbox used as an API

⚠️ Removing this app may now destroy the company.

Age: 6.2 years · originally expected to last 14 days · 6 owners so far · survived 1 reorganisation · last meaningful change 420 days ago · original builder left 1324 days ago

Rated legendary mostly because: 5 accidental connections, alive 160x longer than intended, direct production access.

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Accounting built a vendor contract tracker